Changing the Registered Office Address

The registered office of a company is its official address for receiving communications and notices. Altering this address involves specific procedures under the Companies Act, 2013.

 Scenarios for Changing Registered Office

1. Within the Same City, Town, or Village (Same Jurisdiction):

   • Board Resolution: Pass a board resolution approving the change.

   • Form Filing: File Form INC-22 with the Ministry of Corporate Affairs (MCA) within 30 days of the resolution.

   • Documents Required:

     • Proof of new office address (e.g., lease agreement, utility bill).

     • Photograph of the new office showing a director or key managerial personnel.

     • No Objection Certificate (NOC) from the property owner, if applicable.

2. Outside the Local Limits but Within the Same State and ROC Jurisdiction:

   • Board Resolution: Pass a board resolution approving the change.

   • Special Resolution: Pass a special resolution and file Form MGT-14 with the ROC within 30 days.

   • Form Filing: File Form INC-22 within 30 days of passing the special resolution.

   • Documents Required: Same as above.

3. Within the Same State but Different ROC Jurisdiction:

   • Board & Special Resolutions: Pass both resolutions and file Form MGT-14.

   • Regional Director Approval: Apply for approval using Form INC-23.

   • Form Filing: Upon approval, file Form INC-28 within 30 days.

   • Final Filing: File Form INC-22 within 30 days of receiving the approval.

4. From One State to Another:

   • Alteration of MOA: Pass a special resolution to alter the Memorandum of Association.

   • Form Filing: File Form MGT-14 within 30 days.

   • Regional Director Approval: Apply using Form INC-23.

   • Form Filing: Upon approval, file Form INC-28 within 30 days.

   • Final Filing: File Form INC-22 within 30 days of receiving the approval.

 Documents Required for Form INC-22

• Proof of Registered Office Address:

  • Conveyance deed (if owned).

  • Lease/rent agreement and recent rent receipt (if leased).

  • No Objection Certificate (NOC) from the property owner.

• Utility Bill: Recent bill (not older than two months) in the name of the company or property owner.

• Photograph: Recent photograph of the office premises showing a director or key managerial personnel.

Time Limits for Filing

• Form INC-22: To be filed within 30 days from the date of the board or special resolution, as applicable.

• Form MGT-14: To be filed within 30 days of passing the special resolution.

• Form INC-23: To be filed within 30 days of passing the special resolution, if required.

• Form INC-28: To be filed within 30 days of receiving approval from the Regional Director, if required.