The registered office of a company is its official address for receiving communications and notices. Altering this address involves specific procedures under the Companies Act, 2013.
Within the Same City, Town, or Village (Same Jurisdiction):
Board Resolution: Pass a board resolution approving the change.
Form Filing: File Form INC-22 with the Ministry of Corporate Affairs (MCA) within 30 days of the resolution.
Documents Required:
Proof of new office address (e.g., lease agreement, utility bill).
Photograph of the new office showing a director or key managerial personnel.
No Objection Certificate (NOC) from the property owner, if applicable.
Outside the Local Limits but Within the Same State and ROC Jurisdiction:
Board Resolution: Pass a board resolution approving the change.
Special Resolution: Pass a special resolution and file Form MGT-14 with the ROC within 30 days.
Form Filing: File Form INC-22 within 30 days of passing the special resolution.
Documents Required: Same as above.
Within the Same State but Different ROC Jurisdiction:
Board & Special Resolutions: Pass both resolutions and file Form MGT-14.
Regional Director Approval: Apply for approval using Form INC-23.
Form Filing: Upon approval, file Form INC-28 within 30 days.
Final Filing: File Form INC-22 within 30 days of receiving the approval.
From One State to Another:
Alteration of MOA: Pass a special resolution to alter the Memorandum of Association.
Form Filing: File Form MGT-14 within 30 days.
Regional Director Approval: Apply using Form INC-23.
Form Filing: Upon approval, file Form INC-28 within 30 days.
Final Filing: File Form INC-22 within 30 days of receiving the approval.
Proof of Registered Office Address:
Conveyance deed (if owned).
Lease/rent agreement and recent rent receipt (if leased).
No Objection Certificate (NOC) from the property owner.
Utility Bill: Recent bill (not older than two months) in the name of the company or property owner.
Photograph: Recent photograph of the office premises showing a director or key managerial personnel.
Form INC-22: To be filed within 30 days from the date of the board or special resolution, as applicable.
Form MGT-14: To be filed within 30 days of passing the special resolution.
Form INC-23: To be filed within 30 days of passing the special resolution, if required.
Form INC-28: To be filed within 30 days of receiving approval from the Regional Director, if required.